The Center for Educational Outreach (CEO) within the Whiting School of Engineering at Johns Hopkins University will have significant impact on the future science, technology, engineering, and math (STEM) workforce by increasing the number of STEM leaders from underrepresented groups. Our mission is to engage JHU faculty and students to inspire and prepare PK-12 students in STEM education and careers. CEO is the resource for Johns Hopkins University STEM faculty and students looking to do STEM educational outreach for PK-12 students or teachers. The Math Acceleration Tutoring with Hopkins (MATH) Program is a program that launched in Fall 2022 in collaboration with the University’s President’s Office at Elmer A. Henderson: A Johns Hopkins Partnership School (Henderson Hopkins) with plans to expand to other schools in the future. We are seeking aMATH Program Site Coordinatorwho will report to the Whiting School of Engineering’s Center for Educational Outreach’s MATH Program Administrator. The MATH Program Site Coordinator will be based on-site at Henderson Hopkins with meetings and trainings at the CEO’s office as needed.
*This position is a full-time position, funded for one year and is eligible for renewal as budget allows.
The MATH Program Site Coordinator will work full time on implementing the MATH Program at one Baltimore City Public School site (Henderson Hopkins) to increase the students’ proficiency, interest, and self-efficacy in math. The MATH Program Site Coordinator’s duties include tutor recruitment, hiring and training, program coordination and implementation, and continuous collaboration with the program management team and school-based staff to ensure success of the MATH Program.
Specific Duties & Responsibilities
Administrative & Supervisory Tasks
- Collaborate with the MATH Program Administrator to identify and hire 60+ tutors and lead tutors and facilitate onboarding process.
- Manage 60+ tutors and lead tutors at their assigned school site (Henderson Hopkins), which includes training (pre–service and ongoing), supervision, mentoring, and coaching.
- Create and maintain tutoring schedule each semester (with school-based staff and MATH Program Administrator input).
- Collaborate with MATH Program Administrator to facilitate weekly meetings with lead tutors.
- Attend school-based math instructional team meetings regularly.
- If needed, assist school-based staff with identifying the location and materials (including technology) necessary for tutoring sessions.
- Collaborate with MATH Program Administrator to run Professional Development with tutors.
- Manage regular communications to tutors regarding program schedules and expectations.
- Serve as main point of contact at the school for the MATH Program.
- Regularly communicate with school staff (administration and math teachers) and parent/guardians.
- Report weekly summaries of program performance to the MATH Program Administrator.
- Organize and maintain excellent records of program implementation and collection of weekly engagement data to support program evaluation and grant reporting.
- Manage weekly payroll for 60+ tutors using daily attendance records from lead tutors.
Onsite Tasks
- Provide daily oversight, feedback, and coaching to ensure program success, including but not limited to,
- Organize and maintain tutoring materials (laptops, printouts, math manipulatives, bins of dry erase boards, markers, etc.)
- Go to classrooms to get students for sessions.
- Monitor student behavior.
- Supervise and manage lead tutors on the following tasks during sessions.
- Monitor tutor arrival times and attendance.
- Monitor and respond to internal tutor communications on Slack.
- Coordinate daily tutor ride-share transportation to/from school.
- Monitor student attendance at sessions.
- Support substitute tutors, as needed.
- Escalate student issues (attendance, behavior, academic) as needed to school-based staff.
- Set and model program expectations for tutors and participating students.
- Provide timely feedback, with support of lead tutors, to all tutors on session and curriculum implementation.
- Maintain positive relationships with tutors, school-based staff, including administrative staff, teachers, and tutees.
- Coordinate with the school to access and use assessment data to inform the development of sessions and evaluation reporting.
Special Knowledge, Skills, & Abilities
- Works well under pressure.
- Skilled at proactive problem-solving.
- Able to manage multiple stakeholders’ priorities.
- Strong communication (written and oral) and interpersonal skills.
- Excellent organizational and time management skills.
- Strong attention to detail and follow through.
- Takes direction and takes ownership to meet program goals.
- Proficient with the Microsoft Office 365 Suite, particularly Outlook, Word, Excel, PowerPoint.
- Proficient with team collaboration platforms (One Drive, MS Teams, One Note, Google Docs, Sheets, Forms, and Slack)
- Proficient with operating virtual meetings (Zoom, Google Classroom, etc.)
- Knowledge of Give Pulse or other volunteer management system, preferred.
Physical Requirements
- Supervisory responsibility (indicate the number and type of persons supervised): 60+ student workers.
- Regularly required to stoop, bend, kneel and crouch and lift up to 25 pounds.
- Extensive keyboarding/typing.
- Use hands and fingers to handle objects or controls.
- Talk to hear (both in person and by phone).
- Stand, walk, and sit for extended periods of time.
Minimum Qualifications
- High School Diploma or graduation equivalent.
- Five years progressively responsible administrative/academic experience.
- Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Bachelor's Degree in education, STEM or related field
- Supervisory or leadership experience.
- Experience in program coordination.
- Tutoring/teaching experience.
- Experience working in or with PreK-12 schools.
- Experience teaching primary and/or secondary math.
- Experience in management of student workers, staff and/or volunteers supporting long-term programming.
Classified Title: Sr. Academic Program Coordinator
Job Posting Title (Working Title):MATH Program Site Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $21.00 - $36.50 HRLY (Commensurate with experience)
Employee group: Full Time
Schedule: M-F, 8:00 AM – 4:30 PM; some evenings and weekend
Exempt Status:Non-Exempt
Location:Homewood Campus
Department name: Center for Educational Outreach
Personnel area: Whiting School of Engineering
Total Rewards Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. **Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function. The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer EEOis the Law: Accommodation Information Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/. The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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